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Viewed News Items Report

This article describes the Viewed News Items Report and how it can be used. For information on accessing the Views News Items Report, refer to this article: How to Access Data Insights. 

Article Topics

Report Overview

The Viewed News Items Report  is a "Read Receipt" report which displays information about the users and type of news items that have been opened and ready by your users. This report does not log every time a user opens a news item, but rather records the first time a user opens a news item. The following details can be found in the report results: 

  • View Date:  Day the user viewed the News Item
  • Organization:  Organization associated to the user
  • Username:  Username who viewed the News Item
  • Title:  Name the News Item
  • Enabled:  Displays an enabled or disabled status for the News Item
  • Required Reading:  Indicates if the News Item was configured as required reading
  • Enabled From:  Start date of the News Item
  • Enabled To:  End date of the News Item
    • Note:  blank fields indicate there was no end date for the News Item
  • Type:  Displays the type of News Item that was configured (I.e. None, External, File, or Media).
    • Note:  The value "None" is assigned to News Items that do not require the use of an external link, file, or a piece of Documoto media.
  • Attachment:  Provides details on the type of additional content associated to the News Item.  For example, a URL, a Media Identifier, or the name of a file. 

Report Use Cases

The Viewed News Items Report can be used to:

  1. Ensure users are reading important information that can impact their product line and should be aware of any special promotions.
  2. Verify News Items are configured correctly and display the correct information for their user base.
  3. Monitor engagement across configured news items.

Report Parameters

All Documoto reports are limited to 250,000 rows. If the report exceeds the 250,000 row limit, use the below filters to refine the report parameters.

Parameter Parameter Type Notes
News Item Title Optional Multi-select or Select All entry for the name of your News Items
Organization Optional Comma-delimited entry for multiple Organization names where the news Item was set.  Leave blank if you want all organizations in the results
Username Optional Comma-delimited entry for specific usernames. Leave blank if you want all usernames in the results
Required Reading Optional Toggle on to filter results off required news items only
View Start Date Optional Date parameter range for when the News Item ran
View End Date Optional Date parameter range for when the News Item ran

Report Export Options

  • PDF
  • HTML
  • Text / CSV
  • XLSX / Excel