In the Documoto Library, users can add comments to Parts, Pages, Chapters, or Media. This article explains how comments work, including permissions, visibility riles, and step-by-step instructions for creating, editing, and deleting them.
Article Topics
- How Comment Visibility Works
- User Group Permissions for Comments
- Organization Hierarchy & Comment Visibility
- Comment Visibility Settings
- How to Add Comments to Content
- How to Edit Existing Comments
- How to Delete Existing Comments
How Comment Visibility Works
Whether a user can see, add, or manage comments depends on three key factors:
- User Group Permissions: Determines if the user can view, add, or edit comments
- Comment Creator’s Organization: The organization of the user who created the comment
- Comment’s Visibility Setting: The visibility settings chosen when creating the comment
User Group Permissions for Comments
The following User Group permissions define what a user can do with comments:
| Permission | What it Allows |
| View Comments | Grants access to view comments (subject to visibility settings) |
| Add / Edit Comments | Grants access to view comments, add new comments, and edit their own comment. |
| Edit All Comments | Grants users to view, add, edit, or delete comments created by any user |
Organization Hierarchy & Comment Visibility
In the Documoto Library, comment visibility is determined two two factors working together:
- The visibility setting chosen when posting a comment
- The comment creation's organization and its position in the organization hierarchy (Admin Center > Users > Organizations > Rearrange) IF visibility is not "All Users"
Comment Visibility Settings
When creating a comment, a user must select one of the following settings to define who can view it:
| Visibility Setting | Who Can See the Comment |
| All Users | All users in any organization |
| My Organization and All Below | Users in the commenter's organization and any organizations below it in the hierarchy |
| My Organization Only | Only users in the commenter's organization and any organizations above it in the hierarchy |
Choose the visibility setting that matches the intended audience
How to Add Comments to Content
- Within the Documoto Library, search for and select the content you wish to add a comment to.
- Click on the Comments anchor at the top of the page or directly type in to the Comments tile.
- Type your comment into the text box.
- Assign a Visibility setting.
- Click Submit.
How to Edit Existing Comments
- Within the Documoto Library, search for and select the content that you wish to edit existing comments on.
- Click the Edit icon.
- Make desired edits.
- Click Update.
How to Delete Existing Comments
- Within the Documoto Library, search for and select the content that you wish to delete an existing comment on.
- Click the trash can icon.