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How to Create and Use QR Codes for Documoto Content

QR Codes provide a simple, yet powerful way to connect users directly to relevant content within Documoto. By placing QR codes on equipment, documentation, or workspaces, manufacturers can enable instant to relevant parts catalogs, technical documentation, parts, and more - eliminating the need for users to manually search for information. This improves efficiency, enhances customer support, and streamline workflows.

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What is a QR Code?

A QR ("Quick Response") code is a type of barcode that can be scanned using a smartphone or QR scanner to quickly access digital content. QR codes store URLs, text, or other data, allowing users to retrieve information instantly without manually entering a web address.

Common QR Code Use Cases for Equipment Manufacturers

Equipment manufacturers can leverage QR codes to improve efficiency and user experience in the following ways:

  • Instant Access to Parts and Manuals – QR codes can be placed on equipment to direct users to digital parts catalogs, user manuals, or other technical documentation in Documoto.
  • Streamlined Ordering Process – By scanning a QR code, users can quickly access and order replacement parts for their equipment.
  • Enhanced Technical Support – QR codes can provide direct access to troubleshooting guides, instructional videos, or customer support resources.
  • Inventory Management – QR codes placed on storage bins or equipment can help track and manage parts inventory by linking directly to Documoto content

How to Create a QR Code for Documoto Content 

To create a QR code linking to Documoto content, follow these steps:

  1. Identify the content in Documoto that you want to link to (e.g., a Part, Page, Book, or Media type).
  2. Obtain the Direct URL of the content:
    • Contact your Customer Success Manager for documentation, guidelines, and authentication considerations for creating Direct URLs for Documoto content.
    • NOTE: Copying a URL from the browser while viewing content in the Documoto Library will not take users directly to that content. They will first be redirected to the Documoto login page to authenticate. The URL will only grant access if the user has an active Documoto session.
  3. Use a QR code generator (such as an online tool or software) to create a QR code:
    • Paste the Direct URL into the QR code generator.
    • Customize the QR code if needed (e.g., size, color, or logo).
    • Download and save the QR code for printing or digital use.
  4. Place the QR code on physical equipment, documentation, or digital platforms where users can easily scan it.

Best Practices for Using QR Codes with Documoto

  • Use a QR Code Manager for Physical QR Codes – A QR Code Manager allows you to update the destination link without replacing the QR code.
  • Ensure Readability – Print QR codes at a sufficient size and test scanning distance before deployment.
  • Provide Alternative Access Methods – Include a short URL or NFC option for users who cannot scan the QR code.
  • Monitor Usage – Track scan analytics to measure engagement and optimize content accessibility.

Direct URL Considerations

When using direct URLs in QR codes, keep the following in mind:

  • Security Risks – Direct URLs may not require authentication, making them less secure. Ensure sensitive content is protected.
  • Bypass Login – Some direct URLs can be configured to bypass login requirements, allowing easier access but potentially reducing security.
  • Customer Support Assistance – For guidance on best practices and Access Controls settings, contact your Customer Success Manager to ensure the correct use of Documoto Direct URLs.