BI Data Extracts Overview

Documoto BI Data Extracts is a paid subscription add-on that enables customers to access and export daily data from your Documoto environments for use in business intelligence and analytics platforms.

The extracts provide structured access to operational, usage, and transactional data, allowing customers to analyze:

Content and media performance
User behavior and engagement
Order and quote activity
Platform usage and adoption trends

Extracted data can be integrated into tolls such as: Power BI, Tableau, Looker, Qlik Sense, Domo, Sisense, ThroughtSpot, and IBM Cognos Analytivs.

How to Access BI Data Extracts

After subscribing to BI Data Extracts, customers will receive an API key from their Documoto Customer Success Manager. This API key is required to authenticate requests and retrieve the available BI data sets.

Data extracts can be:

Are available for scheduled or recurring exports (e.g. daily)
Can be pulled directly into BI tools or data lake environments
Are intended for reporting, analytics, and integration workflows

Available BI Data Extracts

The following tables provides a summary of each available data extract, its purpose, and common use cases.

Detailed schemas, field definitions, and sample responses are available in Postman.

Extract Name	Purpose	Primary Use Cases
Access Controls	Catalog of all media with their locales, organizational ownership, media category ownership, and template status	Access controls audits, governance reporting, media ownership analysis
Login Log	Records all user login and logout events, including SSO access, API-key users, session timeouts, and user details.	Security monitoring, user activity analysis, compliance reporting
Media Tags	Includes all media records with associated user-defined tag values, including single values and ranges.	Tag validation, filtering, and upstream or downstream integrations
Page Part Tags	Lists all parts used on each page, including quantities and page part ("local") tags	Tag validation, filtering, and upstream or downstream integrations
Page Tags	Provides all metadata and tagging information for every page	Tag validation, filtering, and upstream or downstream integrations
Part Tags	Provides all metadata and tagging information for every part	Tag validation, filtering, and upstream or downstream integrations
Search Log	Captures in-application search activity, including filters applied, result counts, click-through behavior, and accessed content	Search performance analysis, UX optimization
User Action Log	Tracks user interactions such as viewing media, pages, chapters, parts, and news items.	Engagement analytics, user journey tracking
Orders Log	Captures submitted Purchase Orders and RFQs, including parts, pricing, and quantity details.	Order tracking, sales reporting, ERP reconciliation

Postman Documentation

For complete technical details, including endpoint definitions, request parameters, response schemas, and field-level descriptions, refer to the Postman documentation: https://documenter.getpostman.com/view/34649711/2sB2qUo5Gc.