How to Supersede a Part Number

Occasionally a part changes in size, function, etc. prompting a change to the part number and in turn, a change in all parts catalogs where the part is used.

In Documoto, publishers can use the part supersession feature to replace the old part number with the new one, have the change reflected in every book where used or for specific books only, while maintaining the old part number as tag for reference and searching purposes.

Article Topics

• How to Supersede a Part Number
• How to Supersede a Part Number for Specific Books, Only

How to Supersede a Part Number 

1. From the Admin drop-down, select Publisher.
2. On the left navigation pane, select Part Manager. 
3. Use the search fields and/or filters to find the part you wish to supersede
4. Click on the part number to select it and click Open or simply double-click the part to launch the part's Part Properties pane
5. Before superseding, verify that the part is included in at least one parts book
   • To do so, from the More drop-up menu, select Where Used
6. Click the Supersede button
7. In the Supersede pane, input the new part number into the 'New Part Number' field
   • If the new part number already exists in Documoto, select it from the drop-down.
     • Documoto will bring you to a new screen to confirm the existing part's part number, part name, and supplier. 
   • If the new part number does not exist in Documoto, click the + button to add a part that does not exist in Documoto
     • Documoto will bring you to a new screen, where you can update the supplier, unit of measure, specify translation(s) and update properties
     • Click Clone to use the old part number's translation(s)
     • 
     • Click Add
8. Click Next. 
9. In the Save Changes? pane, Documoto will display all parts catalogs that will be impacted by the part supersession. Uncheck any catalogs ("books") that you do not wish the part supersession to be reflected in.
10. Click Supersede to supersede the part number in all enabled catalogs. 
11. Once the supersession is complete, Documoto will automatically apply a part tag called ‘Superseded Part Number’ with its value being the original/old part number
    • Note: the 'Superseded Part Number' tag is searchable by any users who have access to the new part number

How to Supersede a Part Number for Specific Books, Only

1. From the Admin drop-down, select Publisher.
2. On the left navigation pane, select Part Manager.
3. Use the search fields and/or filters to find the part you wish to supersede.
4. Click on the part number to select it and click Open or simply double-click the part to launch the part's Part Properties pane.
5. Before superseding, verify that the part is included in at least one parts book.
   • To do so, from the More drop-up menu, select Where Used.
6. Click the Supersede button.
7. In the Supersede pane, input the new part number into the 'New Part Number' field.
   • If the new part number already exists in Documoto, select it from the drop-down.
     • Documoto will bring you to a new screen to confirm the existing part's part number, part name, and supplier. 
   • If the new part number does not exist in Documoto, click the + button to add a part that does not exist in Documoto.
     • Documoto will bring you to a new screen, where you can update the supplier, unit of measure, specify translation(s) and update properties.
     • Click Clone to use the old part number's translation(s).
     • Click Add.
8. Optional: in the Supersede pane, enable the checkbox to the left of ‘Change only those found on equipment that match this criteria'.
   • This checkbox will allow you to apply tags, that you know are applied to the media(s), that you would like the part supersession to be reflected in.
   • Click Add to specify a tag name and value.
   • Apply additional tag name/value pairs, as necessary. 
9. Click Next.
10. In the Save Changes? pane, Documoto will display all parts catalogs that will be impacted by the part supersession. Uncheck any catalogs ("books") that you do not wish the part supersession to be reflected in.
11. Click Supersede to supersede the part number in all enabled catalogs.
12. Once the supersession is complete, Documoto will automatically apply a part tag called ‘Superseded Part Number’ with its value being the original/old part number.
    • Note: the 'Superseded Part Number' tag is searchable by any users who have access to the new part number