How to Create Part Codes for Non-Orderable Parts

In Documoto, part codes can be used to indicate when parts are obsolete, not available, or for reference only. A part code replaces a part number during the publishing process, while still maintaining part information, such as a unique part name and any associated metadata.

By default, all part codes are non-orderable. In addition, different part codes can be created to describe certain types of non-orderable parts (obsolete, part number not available, reference etc.).

Note: part codes must be configured in Tenant Admin before any 
interactive pages containing parts codes are published. If a 
part code is published on a page, but has not been configured 
in Tenant Admin, the part will be created as an orderable, part
number in Documoto, rather than a part code - which may pose 
issues for tenants with ERP integrations. 

Article Topics

• How to Create a Part Code
• How to Edit and Delete Part Codes

How to Create a Part Code

1. Login to Documoto.
2. In the ‘Admin’ drop-down, select ‘Tenant Administration.’
3. Select ‘Part Codes’ under the ‘Miscellaneous’ section.
4. Click ‘New’ to create a new ‘Part Code.’
5. 
6. Enter the part code in the ‘Name’ field.
7. Enter the part code description in the ‘Description’ field.
8. Examples of part codes names and their associated descriptions include:
   • PNNA: Part Number Not Available
   • NA: Not Available
   • OBS: Obsolete
   • REF: Reference Part Only
   • CALL: Call your company representative for more information.
9. Click the ‘Save’ button when you have entered information into both fields. 
10. Your new part code should now show in the ‘Part Codes’ grid.
11. You may now use the part code in place of part numbers on interactive parts pages. 

How to Edit and Delete Part Codes

1. Login to Documoto.
2. In the ‘Admin’ drop-down, select ‘Tenant Administration.’
3. Select ‘Part Codes’ under the ‘Miscellaneous’ section.
4. Highlight the part code you wish to delete or make changes to in the ‘Part Codes’ grid by clicking on it.
5. Select ‘Edit’ or ‘Delete.’
6. 
7. If you are editing the part code, ensure that you click ‘Save’ after you are done making changes.
8. If you are deleting the part code, select ‘Yes’ in the ‘Confirm Removal’ pop-up.